Privacy Policy

At CodexEco, we value your privacy and are committed to protecting the personal information you share with us through our product EntryEco (“App,” “we,” “us,” or “our”). This Privacy Policy explains how we collect, use, store, and safeguard your information when you use EntryEco’s mobile and web applications.

1. Information We Collect
  • Personal Information: Name, email, phone number, employee ID, organization details, visitor details (such as name, purpose of visit, contact info).
  • Attendance & Access Data: Check-in/out records, QR code scans, time logs, and access permissions.
  • Device & Technical Data: Device type, IP address, operating system, and app usage statistics.
  • Other Information: Any details voluntarily shared while using the app.
2. How We Use Your Information
  • Managing visitor registration and tracking entry/exit logs.
  • Enabling employee attendance and workforce management.
  • Ensuring secure access control with QR code validation.
  • Improving app performance, usability, and security.
  • Sending important updates, notifications, and alerts.
  • Complying with applicable laws and regulations.
3. Data Sharing & Disclosure

We do not sell or rent your personal information. We may share data only with:

  • Your organization’s authorized administrators.
  • Third-party service providers (cloud hosting, SMS/email providers, etc.) strictly for app functionality.
  • Legal authorities if required by law or to prevent fraud/security risks.
4. Data Security
  • Encryption of sensitive data (QR codes, attendance records, etc.).
  • Role-based access control for administrators, employees, and visitors.
  • Regular audits and monitoring to prevent unauthorized access.
5. Data Retention
  • Visitor and attendance records are retained as per organizational policy.
  • Users may request data deletion by contacting their organization or us at info@codexeco.com.
6. Your Rights

Depending on your jurisdiction, you may have rights to:

  • Access, update, or delete your personal data.
  • Withdraw consent for certain data uses.
  • Lodge complaints with data protection authorities.
7. Third-Party Links

The EntryEco app or website may contain links to third-party services. We are not responsible for their privacy practices.

8. Updates to This Policy

We may update this Privacy Policy periodically. Changes will be posted on our website with the updated “Effective Date.”

9. Contact Us

If you have any questions about this Privacy Policy or our practices, please contact us at:

Effective Date: 09 Feb 2024

Last Updated: 01 Sep 2025